A. The fiscal year of MSACS shall be from July 1, through the following June 30.

ARTICLE V

ASSOCIATION PUBLICATION

The official publication of MSACS shall be its quarterly newsletter.

ARTICLE VI

The Officers of MSACS shall be:

• A. President
• B. President-Elect
• C. Associate Vice-President
• D. Secretary
• E. Treasurer
• F. Associate Coordinator
• G. Immediate Past-President

All members shall be current and in good standing of MSACS.  President, President-Elect, Secretary, Treasurer and Immediate Past-President shall be bookstore members and Associate Vice-President and the Associate Coordinator shall be an associate member.

There shall be four bookstore trustees, one from each state, who are members in good standing of MSACS, and two Associate trustees, who are members in good standing of MSACS to be elected at large.

These officers and trustees shall perform the duties prescribed by this Constitution by the parliamentary authority adopted by MSACS.

Officers and Trustees will be elected at the Spring meeting. New officers and trustees take the oath of office and begin their term at that time.  The term of office for the officers and trustees shall be two years. The term of the trustees shall be staggered.  Trustees from Kansas and Iowa will change on the even years and the trustees from Nebraska and Missouri on the odd years.  Associate Trustees will change on the even years.

ARTICLE VII

The Board of Trustees shall consist of

• A. President
• B. President-Elect
• C. Associate Vice-President
• D. Secretary
• E. Treasurer
• F. Immediate Past-President
• G. Associate Coordinator
• H. Trustees

All of the officers and trustees shall be voting members.

Five members of the Board of Trustees will constitute a quorum of the Board of Trustees at any regular or special meeting.

In the event of a vacancy of any office of MSACS, the President shall have the power to fill same by appointment until expiration of that term.

In the event the office of the President becomes vacant, the President-Elect shall assume the office until the term ends.

ARTICLE VIII

 General membership meetings of MSACS shall be determined by the Board of Trustees.

Special meetings of the Board of Trustees, committees, or MSACS may be called by the President at a time and place best suited to conduct business.

Those members attending any meeting of MSACS shall constitute a quorum.  Should unusual circumstances (i.e. adverse weather) cause attendance to be small, the Board of Trustees reserves the right to cancel the meeting.

ARTICLE IX

PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern MSACS.

ARTICLE X

AMENDMENTS

A. Upon proposal by the Board of Trustees, amendments to the Constitution of MSACS shall be presented in writing to the entire membership at least 30 days in advance of a vote. This can be accomplished with a newsletter presentation or a separate mailing to the last recorded address. A two-thirds majority vote of the members in attendance at the meeting, or through mail vote in accordance with the provisions of Article XI, will be needed for approval.

ARTICLE XI

A. Voting on any matter, including the election of officers and trustees, may be conducted by postal and/or electronic means. All matters, when voting by postal and or electronic means, shall be determined by a simple majority vote of the ballots cast by MSACS members, except in consideration of an amendment to the Constitution.  Amendments to the Constitution shall require a two-thirds (2/3) majority of the votes cast.  Such ballots shall be returned to the Secretary of the Association for tabulation.  The results of the vote shall be reported to the President, who in turn shall report the same to the membership within a reasonable time, not to exceed the next published newsletter.  Members shall be given at least 30 days in which to return a postal or electronic ballot and must be informed of the last date on which their vote must be received to be counted.

BY-LAWS

ARTICLE 1

DUTIES OF OFFICERS

Board of Trustees. It shall be the duty of the Board of Trustees to have general supervision over the affairs of MSACS and in determining the policies thereof. Trustees shall be prepared to perform a special assignment as required by the President or Executive Committee.

• President. It shall be the duty of the President to preside at all meetings, direct all activities of MSACS under the authority and guidance of the Board of Trustees.  Appoint all standing committees, ad hoc committees and chairpersons.  The President shall see that the provisions of the Constitution and By-Laws are fulfilled. The President shall be an ex-officio member of all committees.

• President-Elect. It shall be the duty of the President-Elect to exercise all the powers and prerogatives of the President in his/her absence at meetings of MSACS or the Board of Trustees.  Upon the President's death, resignation or removal from office, the President-Elect shall assume the office of the President until the next regularly scheduled election. The President-Elect shall assume such other duties as the President or Board of Trustees of MSACS may assign.
• Section 4.

  Secretary. It shall be the duty of the Secretary to keep a true, complete, and accurate record of all meetings of MSACS and transmit said records of the proceedings of such meetings to the President within a reasonable time after the meetings adjourn. (2 year term)

• Section 5.

  Treasurer. The Treasurer shall have custody of all monies of MSACS and shall keep accurate records of all funds received and expended.  The Treasurer shall deposit all such monies in the name of and to the credit of MSACS. The Treasurer shall collect annual dues from the members and prepare annual dues statements no later than July 1 of each year.  The Treasurer shall co-sign all checks, prepare a detailed annual financial report and shall submit the report at each annual Fall meeting.  The Treasurer shall keep a current roster of all members of MSACS.  The Treasurer shall perform ancillary duties associated with the office or that may be required by the President. (2 year term)

Associate Vice-President. It shall be the duty of the office to represent the Associate Members on the Board of Trustees.  The Associate Vice-President will be the principal liaison officer between the Associate members and MSACS. (2 year term)

Associate Coordinator. It shall be the duty of this office to represent the Associates on the Board of Trustees and to coordinate table assignments at product and tabletop shows.  The Associate Coordinator serves as a member of the Conference Committee. (2 year term)

State and Associate Trustees.  It shall be the duty of this office to participate in general supervision over the affairs of MSACS and in determining the policies thereof. These Trustees shall be prepared to perform any special assignment as required by the President or Executive Committee. (2 year term)

ARTICLE II

COMMITTEES

A. Conference Committee. This committee shall consist of the Conference Chair, Current, Past and Future meeting Hosts, Marketing Chair, and the Education Chair. It will be responsible for the planning and supervising of the programming of meetings sponsored by MSACS. The Conference Chair is appointed for a three-year term.

B. Education. This committee shall be responsible for the planning and supervising of the educational programs for MSACS. (2 year term)

C. Executive.  Shall consist of the President, President-Elect and Treasurer. It shall be the duty of this committee to transact MSACS business between regularly scheduled meetings and shall make a report at the next Board meeting. (2 year term)

 D. Marketing. This committee shall be responsible for the planning, developing, supervising and distribution of promotional materials (2 year term)

E. Membership. This committee shall be composed of at least one member from each state and shall be responsible for contacting all eligible prospective members. Assists with registration at the Spring and Fall meetings. (2 year term)

F. Newsletter: This committee shall be responsible for the quarterly newsletter to the association. Each trustee is a contributing member to this committee. The Chair will be appointed to a two-year term.

G. Nominating. This committee shall consist of five persons, one from each state, with the Immediate Past-President as chairperson. (2 year term)

H. Recognition and Scholarship.  This committee shall submit its recommendations for recognition and scholarships to the Board of Trustees. It is responsible for the procurement and presentation of awards.  Its members will send letters of appreciation to immediate supervisors of those contributing to the success of the association. (2 year term)

The committee chairs will be appointed by the President-Elect and approved by the Board of Trustees. Prior to assuming the Presidency, the President-Elect will select the committee chairs to be submitted to the Board of Trustees for approval.

Any other Task Force considered necessary for MSACS shall be appointed by the President and approved by the Executive Committee.

ARTICLE III

DUES

Dues shall be determined by the Board of and shall be payable on or before July 31 of each year.

ARTICLE IV

The by-laws of MSACS will be approved and/or amended by a majority vote of the Board of Trustees.